We are seeking an exceptionally proactive, detail-oriented Executive Assistant to support our CEO and EVP of Music. This role is designed for someone who takes true ownership - anticipating needs, catching issues before they become problems, and knowing when to step in without being asked.
This position centralizes calendar management, scheduling, travel, and other general administration duties. The right candidate is calm, organized, communicative, and highly accountable in a fast-paced, deal-driven environment.
Responsibilities
Own complex, high-volume calendars for the CEO and EVP of Music, ensuring meetings are purposeful, prioritized, and well-prepared
Proactively manage scheduling across multiple time zones in a high volume environment
Serve as a trusted point of contact for high-level partners, creative directors, managers, legal teams, internal leadership and so forth
Handle all executive travel logistics end-to-end, anticipating changes and resolving issues quickly
Maintain and update internal spreadsheets and materials:
Company decks & portfolios
Biz dev tracker
Agent updates
Action items and to-dos
Social media posts if/when needed
Track commitments made in meetings and ensure executives are informed of upcoming obligations
Assist with researching contacts across different sectors of the business
Prepare leaders ahead of meetings with clear context, notes, and materials
Flag conflicts, gaps, or missing information before they create downstream issues
Communicate clearly, accurately, and promptly, especially when plans shift
What We’re Looking For
Someone who anticipates rather than reacts
A self-starter who double-checks details and follows through
A calm problem-solver who doesn’t wait to be told when something is off
A professional who understands that executive support requires precision, context, and judgment
Qualifications
5+ years experience as an Executive Assistant supporting senior executives
Strong calendar management and scheduling expertise
Excellent written and verbal communication skills
Experience communicating with high-level external partners
Highly organized with exceptional attention to detail
Ability to manage multiple priorities without dropping the ball
High level of discretion, accountability, and professionalism
Why This Role
This role exists to remove friction from leadership’s day-to-day. Success means executives are prepared, informed, and focused because the details are handled, the gaps are caught, and nothing falls through the cracks.
